Room Rental Inquiry Form
Standard Rental Rates
Weekday prior to 4pm: $40/hour (minimum 2 hours, limited availability)
Weekday Evening (after 4pm): $65/hour (minimum 2 hours, limited availability)
Weekend: $65/hour (minimum 2 hours)
Weekend Full Day: $550 (9am-5pm) additional hours outside of this $65/hour
Please note that rental does not include any of the following services:
Advertising, Social Media, Promotion, etc.
Client Questions - we will forward all client questions to your main contact
Payment Processing
Client Check-In
Post-event Cleaning (option $100 Flat Rate cleaning fee)
Special Requirements (additional fees may apply)
Will tables or chairs be needed?
Will a projector and screen be needed?
Will any other props be needed?
Damage Deposit
Booking fee: to book your rental space, Wellness Within charges a $75 booking fee. The booking fee is refundable as long as the rental is not cancelled for any reason and the rental space is left in its original condition. If for any reason the rental is cancelled there booking fee will not be refunded. If the rental space is not left in its original condition the booking fee will also not be refunded.
Room must be left in original condition: All props, including bolsters, yoga mats, blocks, straps, etc, must be put back into their correct place. Any tables and chairs used must be put away in original location.
Rental Fee
The Full rental fee is required at the time of booking.
Payment Methods
Payments can be made using any of the following methods:
In person: Cash or Credit/Debit card.
Certified cheque: Payable to Wellness Within.
E-transfer: Sent to the provided email address upon booking confirmation.
Credit card authorization: The Organizer may complete a credit card form, and Wellness Within will process the payment.
All payments must be completed at the time of booking.
+Terms and Conditions
Usage Rules for Seminar Rooms at Wellness Within
- Room Setup: The standard yoga room arrangement does not include chairs or tables. If an alternative setup is required, additional fees may apply. The Organizer is responsible for returning the room to its original state.
- Area Restrictions: Activities must be confined to the rented space, washrooms, and designated areas. Hallways must remain clear.
- Signage: Signage may be placed in the reception area to indicate meeting details the day of rental. Location of signage must be Wellness Within approved.
- Food & Beverages: Non-alcoholic beverages and food are permitted. The Organizer is responsible for catering setup and cleanup.
- Office Items: Use of phones, desks, or other office items of Wellness Within staff and sub-tenants is prohibited.
- Designated Contact: The Organizer must appoint a designated contact person who will be on-site for the duration of the rental.
- Damages & Fees: Any damage to the space or failure to return the facility to its original condition may result in additional charges and or loss of booking fee.
Confirmation & Cancellation Policy
• Once the application and payment is received, Wellness Within will confirm the booking via email. • Cancellations: Must be submitted in writing at least ten (10) business days prior to the event. Booking fee is non-refundable, 25% off the rental fee is nonrefundable without 10 business days notice.
Room Rental Policy & Conflict of Interest Clause
Wellness Within reserves the right to assess all room rental requests to determine alignment with our studio's core values. If a conflict of interest arises, we may decline the request.
- Transparency: If a rental request is declined due to a conflict of interest, a clear explanation will be provided.
- Commitment to Shared Goals: We strive to create a supportive environment for wellness practitioners and reserve the right to approve or deny rental requests accordingly.
+ Disclaimer: Room Rental Policy
At Wellness Within, we are committed to providing a harmonious and mutually beneficial environment for all of our practitioners and partners. To maintain the integrity of our studio and ensure the best possible experience for our clients, we have established a room rental policy that allows us to evaluate and approve room rental requests.
Conflict of Interest Assessment:
We reserve the right to evaluate all room rental requests thoroughly and consider whether they align with our core values and services. In cases where a conflict of interest arises between the services provided by the renter and the principles of our yoga studio, we may choose not to proceed with the room rental agreement.
Our Commitment to Transparency:
We are dedicated to maintaining transparency in our decision-making process. If your room rental request is declined due to a conflict of interest, we will provide a clear and respectful explanation for our decision. We believe in fostering open communication and will work with you to explore alternative solutions when possible.
Our Shared Goals:
Our ultimate goal is to create a nurturing and supportive space for yoga practitioners and wellness enthusiasts. We encourage you to reach out to us if you have any questions or concerns about our room rental policy or its application.
We appreciate your understanding and cooperation as we strive to uphold the highest standards of service and integrity at Wellness Within. If you have any questions or require further clarification regarding our room rental policy, please do not hesitate to contact us.
Thank you for being a part of our yoga community.
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