Workshop Inquiry Form
Standard Commission Rate
Payment is based on the number of registrants that have attended the workshop:
50% commission for the first 1-11 clients.
60% commission for clients 12-22.
Example: If the workshop had 15 registrants attend paying $30 per person, the Instructor will receive 60% of the total revenue (15 x $30 x 60% = $270).
Additional Notes:
Only clients paying full rate count toward the registrant count above in the workshop commission structure.
Wellness Within staff receive a 30% discount on workshops, Immediate family of staff receive a 20% discount, other friends and family receive a 10% discount.
Booking Deposit
To book your workshop Wellness Within requires a $50 deposit, that is refundable if the workshop runs and the studio space is left in the conditions it was given. If the workshop does not run or is cancelled for any reason the deposit will not be refunded. The deposit covers administrative fees associated with processing your application, setting up your workshop in our booking system, and assisting with advertising and promotional efforts.
Included Services
Workshops at Wellness Within include the following services:
Advertising, Social Media, Promotion, etc. (Content must be created by the event organizer and shared by Wellness Within.)
Client Questions: All client inquiries will be forwarded to the Instructor’s main contact.
Payment Processing: Wellness Within will handle payments.
Client Check-In: Wellness Within will manage check-ins on the day of the workshop.
Clean up and tidying: Wellness Within staff will assist in ensuring the room is clean and tidy prior to the workshop, and occasionally afterwords depending on ion the workshop time.
Minimum 6 weeks notice to schedule events/ workshops.
+ Agreement Terms and Conditions
- Room Setup: The standard yoga room arrangement does not include chairs or tables. If an alternative setup is required, additional fees may apply. The instructor is responsible for returning the room to its original state after the workshop.
- Area Restrictions: Activities must be confined to the agreed space, washrooms, and designated catering setup areas. The hallway must remain clear, and participants may not congregate there. The Spa waiting area and hallways are off limits.
- Signage: Instructors may place signage in the reception area the day of to indicate the workshop location, date, and time. Location of signage must be approved by Wellness Within.
- Food & Beverages: Non-alcoholic beverages and food are permitted. Instructors must acknowledge receipt of any catering orders and are responsible for setup and cleanup.
- Office Items: The use of phones, desks, or office items of Wellness Within staff and sub-tenants is strictly prohibited.
- Designated Contact: Instructors must appoint a designated contact person responsible for all workshop communications. This person must be present on-site for the duration of the workshop.
- Damages & Fees: Wellness Within reserves the right to assess fees for any damages to the facility or equipment or if the space is not returned to its original condition.
Confirmation & Cancellation Policies
- Once the completed application is received, along with the booking deposit Wellness Within will confirm the reservation in writing via email and begin scheduling the event in Mindbody.
- Cancellations: Must be submitted in writing at least ten (10) business days prior to the workshop. Workshop cancellations will result in the forfeit of the booking deposit ($50).
Exceptional Circumstances
- Acts of God: If a workshop is canceled due to extreme weather or natural disasters, the Instructor will receive a full refund. (floods, earthquakes, tornadoes)
- Force Majeure: Neither party shall be held liable for delays or cancellations caused by uncontrollable events (e.g., government restrictions, war, terrorism, insurrection). No refunds will be issued for payments already received. However, Wellness Within will make reasonable efforts to reschedule, subject to availability.
- Building Closures/Delays: Wellness Within follows federal government guidance on closures and delays due to inclement weather.
Confirmation and Cancellation Policies
Once the completed application is received, along with the booking deposit Wellness Within will confirm the reservation in writing via email. Cancellations: Must be submitted in writing at least ten (10) business days prior to the workshop. Workshop cancellations will result in the forfeit of the booking deposit ($50).
Act of God: In the event of a cancellation due to an Act of God, such as extreme weather conditions (e.g., hurricane, flood, snowstorm, earthquake), the Meeting Organization will receive a full refund.
Force Majeure: Neither party shall be liable for damages or have the right to terminate this Agreement in cases of delay or default caused by conditions beyond their control. This includes government restrictions, wars, terrorist acts, insurrections, and any other uncontrollable factors. If the Meeting Organization's event is impacted by a force majeure event, no refunds will be issued for payments already received. However, Wellness Within will make reasonable efforts to reschedule the event, subject to availability, and additional fees may apply.
Building Closures/Delays: Wellness Within follows federal government guidance reported by local news stations. If federal government offices are closed, the Institute will be closed as well. The Institute also adheres to federal government guidance for inclement weather, including delayed opening times and early closing times.
+ Disclaimer: Workshop Policy
At Wellness Within, we are committed to providing a harmonious and mutually beneficial environment for all of our practitioners and partners. To maintain the integrity of our studio and ensure the best possible experience for our clients, we have established a workshop policy that allows us to evaluate and approve workshop requests.
Conflict of Interest Assessment:
We reserve the right to evaluate all workshop requests thoroughly and consider whether they align with our core values and services. In cases where a conflict of interest arises between the services provided by the renter and the principles of our yoga studio, we may choose not to proceed with the workshop agreement.
Our Commitment to Transparency:
We are dedicated to maintaining transparency in our decision-making process. If your workshop request is declined due to a conflict of interest, we will provide a clear and respectful explanation for our decision. We believe in fostering open communication and will work with you to explore alternative solutions when possible.
Our Shared Goals:
Our ultimate goal is to create a nurturing and supportive space for yoga practitioners and wellness enthusiasts. We encourage you to reach out to us if you have any questions or concerns about our workshop policy or its application.
We appreciate your understanding and cooperation as we strive to uphold the highest standards of service and integrity at Wellness Within. If you have any questions or require further clarification regarding our workshop policy, please do not hesitate to contact us.
Thank you for being a part of our yoga community.
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